Office Coordinator

Position Summary
The Office Coordinator for YDesign group is responsible for prioritizing, coordinating and executing requests, tasks and projects related to the physical buildings and administration of the business. With minimal supervision, the role is seen as a reliable and efficient resource to all functions of the organization.

General Job Responsibilities
• Establish standards and procedures for an efficiently operating office
• Complete cleaning & organizing duties and projects throughout the office including daily kitchen/breakroom cleaning and organizing
• Order, receive, stock and distribute supplies for the company while tracking costs against budget
• Purchase and pick-up local supplies, driving occasionally required
• Distribute incoming deliveries and mail
• Electronically deposit checks received using a scanner
• Manage décor throughout the suite, ensuring environment reflects the company’s modern/contemporary design
• Assist with seating and space planning
• Manage parking assignments and building access based on company policy
• Coordinate and participate in company event planning and execution
• Coordinate and plan meetings and off-site events as needed
• Member and participant on the YLife committee, including planning and executing office events
• Build and maintain effective partnership with building management
• Coordinate repair and maintenance of suite with building management and vendors
• Build strong vendor partnerships with all suppliers
• Arrange completion of minor repairs
• Send email updates to individuals and location/organization wide
• Work closely with IT to provide A/V and technical support
• Support safety and security initiatives including maintaining the company IIPP & evacuation plans
• Plan and execute projects as needed
• Occasionally plan and schedule employee travel

Education & Experience
• High School diploma or equivalent required
• 2 years’ relevant/related experience
• Knowledge of best practices of security, maintenance and business administration
• Proficiency with Microsoft Office Power Point, Word and Excel
• Experience planning group events

Skills & Abilities
• Approachable and customer focused
• Resourceful and creative
• Highly organized with strong attention to detail, documentation and accuracy
• Able to efficiently manage multiple projects and priorities with steadiness
• Flexible and adaptive to changing priorities and the ability to remain calm under pressure
• Comfortable working with minimal direction
• Flexibility to work overtime as needed, and comfortable with working an occasional evening or weekend
• Strong verbal and written communication skills

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